Revolutionize Your Records with a Digital Mailroom

Onsite mailrooms are slow, inefficient and costly to maintain. Most business mail today is transactional – invoices, work orders, forms, information retrieval requests, and applications may require you to manually transcribe data or physically deliver the documents to another party to make them actionable.  

Digital mailroom solutions automate and expedite the process of making your business mail actionable while also saving you money.

Josh Borum

"DOMA’s Digital Mailroom has fundamentally streamlined many businesses during the COVID-19 Pandemic by allowing organizations to process documents more efficiently. By providing immediate access with same day pick up and digitization, DOMA helps these organizations stay ahead of the pack and remain productive while adapting to a remote environment. "

Josh Borum
757.302.7566 | Email Me


Special Offer

Get DOMA’s DX Software for Free for the first 12 months of Your Digital Mailroom Project.

Scale our software solution enterprise-wide with unlimited users and experience the simplicity of a digital mailroom. 

A Snapshot of the DOMA Experience

Digital Services

Digital documents not only save you time and space, they provide deeper insight into your institution's data. With Optical Character Recognition (OCR) that is powered by AI, you can eliminate the need to manually transcribe data, automatically process forms, and expedite processes with superior accuracy.

When combined with a digital mailroom solution, document digitization provides your organization with a secure, searchable repository for all of your content.

Digital Mailroom

A digital mailroom solution consists of five simple steps:

Intake: Mail forwarded directly to a secure P.O. Box and picked up daily with same day processing.
Scanning: All incoming mail is scanned
Access: All items are converted to OCR, making them fully searchable
Delivery: Mail is then routed to the appropriate person through a secure network
Action: YYour team can then perform a task or automate processes into digital workflows.

Cloud Software & Services

With this special ARMA offer you get full access to the DOMA DX solution which includes unlimited users for easy scalability.

Each DOMA DX solution is custom configured at the beginning of your project so that the workflows, security protocols, and user access fit your needs. Automated workflows are built in at the start to make an immediate impact at your organization.

About DOMA

DOMA transforms the way you interact with information. Armed with the latest technology, we optimize every part of the document lifecycle from OCR scanning and data extraction to advanced data analytics and cloud integration.

With over 20 years of experience providing dynamic technology solutions, we have the proven performance to make a difference at your oganization.

A Trusted Partner in Virginia & beyond

Virginia Cooperative Contract

Purchasing our services is extremely easy since DOMA holds a State Cooperative Contract Clause through our work with Newport News Public Schools. To read more about what we have done for NNPS or download the case study visit our Virginia Cooperative Contracts page.

Cooperative Contract RFP (029-0-2014/BH)


DOMA Technologies is a proud member of ARMAVAGARA, VACO & Virginia Public Procurement Associations

Solutions Overview

As electronic information grows, records managers are still trying to maintain the same level of control and oversight as they did in the physical world, but in today’s digital environment, this model is no longer effective or realistic.

For both the private sector and State Local, and Education (SLED) organizations, it’s time to think about new ways of easing the burden on end-users. For public organizations, learn how to achieve compliance with the latest state of Virginia regulations.  

DOMA is ready to help you budget for the 2021 fiscal year, reach out today to get started.

Play Video

A Word From Our Customers

Don’t take it from us, hear what some of our customers have to say about how we have transformed their record’s management workflows. Adopting a unified content management protocol can help speed up internal operations and minimize delays in retrieving and deploying information. For 20 years DOMA has been making a difference for organizations just like yours:

We were previously all paper, but DOMA converted all our active and terminated records to electronic format. They have streamlined our daily workflow by providing our data and documents in real time through their content services platform.

HR Manager | The City of Portsmouth

The (DOMA DX Software) technology has allowed Us to consolidate and get rid of Paper equaling 3 stories high. The space previously allocated For storage is now being utilized by over 30 employees as new Office space.

Project Manager | K Force

DOMA helped us to implement a data and document management strategy to increase our productivity and reduce cost by digitizing our documents.

James Blizzard | Newport News Public Schools

CHKD has had a great partnership with DOMA for the last 10+ years. The use of DOMA software and scanning services has eased the shift for our staff as we transitioned from legacy microfilm, to document management.

Mattie Cousins | The Children's Hospital of the King's Daughters

Work smarter and automate your processes with DOMA’s DX Software. Powered by Amazon Web Services (AWS) our platform makes it easy to create, collaborate, share, automate, and transform the way you manage your data.

841 Seahawk Circle
Virginia Beach, VA

© DOMA Technologies - All Rights Reserved


Tell us about your current document management challenges and learn more about how DOMA’s Technologies can help

Join DOMA Technologies' Email List

Please complete this form to start receiving our Newsletter. Keep up to date on offers, expert articles, and news.