Boost Efficiency – When your office is mostly digital, employees can easily access important documents with a simple click from anywhere; workstation, cell phone, or tablet. Staff will no longer have to dig through old file cabinets or folders, resulting in less wasted time searching through storage rooms and cabinets and more time attending to the task in front of them; getting the record to the requester.
Decrease Impact on Environment – Reducing the amount of paper that your office uses can reduce your negative effect on the environment. Not only will it reduce your carbon footprint by using less paper products, ink, toner, file cabinets, and climate controlled floor space, you will reduce other waste – namely time.
Save Money – According to PricewaterhouseCoopers, the average organization spends about $20 in labor to file each paper document, approximately $120 in labor searching for each misfiled document, and $220 in re-creation of a document. Save thousands of dollars per year, year after year, going near paperless
Save Space – Let’s face it—file cabinets are large, unattractive, and have limited storage. Eliminating the need to store paper copies of important records will save space while still having access to all records.
Increase Security – Unfortunately, disasters happen. Floods, fires, and theft are all things that could destroy your office’s ability to function by either releasing confidential information or destroying permanent records. When important documents are stored digitally in the cloud, you decrease the risk that these documents will be stolen or destroyed to nearly zero.