Thanks to our Virginia Cooperative Contract, DOMA is ready to get your K-12 scanning project underway quickly. Your institution can leverage straightforward, competitive pricing without the need to undergo a bidding process. This translates to considerable savings of both time and money for your school or state agency.
Many of the paper files schools handle, such as transcripts, are permanent records and must be kept indefinitely. Over the years these permanent records add up to warehouses of boxes that are difficult to access and expensive to store. Converting these historical records to a digital format can help you comply with records retention guidelines while also saving you money.
Student and faculty records typically contain personally identifiable information (PII). They can also contain protected health information (PHI) in the case of immunization records or medical waivers. It's vitally important that this information is protected and handled with care. DOMA's scanning team and help you with a compliant and secure solution for both document scanning and day forward access.
Records requests are an ongoing challenge for many institutions. Often former students are requesting records that could be decades old and difficult to locate. Scanning can make it easier to manage a wide range of educational records including:
Newport News Public Schools needed a cohesive plan for converting a large volume of paper records into digital format. DOMA deployed a unified strategy across 5 departments for consistent backfile scanning. We have helped many educational institutions make the transition to digital records and have helped them realize the following benefits:
+ Free trial of DOMA DX for 30 days.
Records conversion doesn’t have to be complicated. DOMA can help you convert current paper records and modernize with digital solutions that minimize your dependence on paper. Contact us today or book a quick discovery call.