Frequently asked questions
Cooperative contracts — also known as cooperative procurements or cooperative agreements — are agreements between the government and businesses, created in order to lower the costs of procuring goods or services that multiple entities commonly need. Cooperative contracts were designed to circumvent the complex bidding process often required before services can be purchased.
Cooperative Contracts exist for many products such as gasoline/fuel, cleaning supplies, and paper, but with the growing need for technology services, you will find many consulting, IT, BPO, and software services available as well.
Through the Virginia Public Procurement Act (VPPA) Virginia, public entities can purchase services or goods through approved VITA (Virginia Information Technologies Agency) and DPS (Division of Purchases) contract vehicles. Additionally, they can procure services through an existing contract held by other state entities.
Leveraging cooperative contracts increases efficiency, reduces administrative expenses, and simplifies the process of deploying IT services.
Cooperative contracts ultimately result in lower prices. One contract and one procurement process serve multiple entities. Because the preliminary work has been completed for more than one agency, administrative costs are lower. Your organization doesn’t need to go through a lengthy process of seeking bids, proposals, and quotes. You can work directly with a trusted company like DOMA to get fast results.
According to the Virginia Public Procurement Act (VPPA):
“A public body may purchase from another public body’s contract even if it did not participate in the request for proposal or invitation to bid if the request for proposal or invitation to bid specified that the procurement was being conducted on behalf of other public bodies”
This means that any public body in the State of Virginia can leverage DOMA’s Cooperative Contract Clause. This includes:
- Municipal Governments: County, City or Town
- State Agencies
- Institutions of Higher Education
- K-12 Schools and Districts
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DOMA services a wide range of customers beyond Virginia. Even if you cannot make use of our cooperative contract we offer straightforward quoting and competitive pricing to all of our customers. Our proven performance working with SLED customers in Virginia directly translates into how we service state/local government and education customers in other states.
We have experience working with the Federal Government as well so you can be confident we are compliant and secure at the highest level.
Even when you purchase through our cooperative clause all of our solutions are customized to fit your needs. Whether you simply need to free up a few file cabinets with document scanning or would like to deploy a streamlined information workflow across multiple departments within your organization – DOMA can help.
Reach out today and we will be happy to guide you through the process:
SLED Solutions: 757.302.7566
DOMA offers a variety of technology solutions designed to help make information management easy.
- Digital Services including Scanning & Records Conversion from Start to Finish
- Cloud Services including Migration, Strategy, and Managed Services
- Healthcare Information Services designed to help with medical records review and claims development/processing
- The DOMA Experience (DX) Software Platform is our powerful cloud-based Intelligent Content Services Platform that is delivered as a Software as a Service (SaaS) solution. It offers organizations a data-centric application to securely capture, manage, and store content across the enterprise and offers collaborative tools.
Using Entities/Regional /Cooperative Contracts
This solicitation was issued in accordance with Code of Virginia §2.2-4304 on behalf of the members of the Southeastern Virginia Governmental Purchasing Cooperative (SVGPC), as well as other public bodies, governmental jurisdictions and school divisions. In the event these entities opt to participate under any contract awarded as a result of this solicitation, each will enter into a separate contract directly with the Successful Offeror or Offerors, incorporating all terms and conditions set forth in this contract, including incorporated best and final offers. Each entity will be responsible for the contract administration of its contract directly with the Contractor. NNPS assumes no authority, liability or obligation, on behalf of any other public or non-public entity that may use any contract resulting from this solicitation. All purchases and payment transactions will be made directly between the Contractor and the requesting entity. Any exceptions to this requirement must be specifically noted in the solicitation response.