So you’ve decided it’s time to save time, space, and money by converting all your records to digital. That’s great, but should you outsource your records scanning or try to do it in-house? It may seem like a good idea to try to save money by scanning your records in-house. However, that depends on how many records you have and what you need them to do for you once they are scanned.
Generally, if a company has very few records to digitize they may not need to outsource their scanning. If you have only a few boxes of records to scan, you may not find outsourcing to be worth the investment. However, if you need those records to be fully searchable once scanned you may still want to consider outsourcing. In house scanning options generally do not include OCR (optical character recognition), workflow automation, or meta data tagging. Ultimately, if you will not need to access these documents often (or ever) than it might be more effective to scan yourself.
Consider Scanning In-house When:
Outsourcing your records scanning can save you time and money. If you have a large volume of records outsourcing your scanning is the best option. Organizations that scan records professionally will be able to convert your records quickly using the latest technology to ensure high quality scans. When paired with a great quality assurance protocol this means your content stays organized and legible. Professional scanning providers can also work with unusual formats that include film, slides, microfiche, and large format documents. Scanning these types of records often requires specialized equipment and is better trusted to professionals.
Consider Outsourcing your Scanning if:
If you decide to outsource, where do you go from there? The most important thing to consider is what organization you will be working with from the many options available.
With 20 years of experience, DOMA can handle all your document scanning needs.
DOMA Technologies (DOMA) was founded in 2000 as a Cloud-based document management company. Today DOMA delivers comprehensive solutions using the latest tools to help you collaborate with enterprise data. DOMA captures and transforms information through hyper-automation. Our data and document solutions pair traditional practices like scanning with advanced cloud technology to extract, convert, and visualize the data trapped in your documents.
These services, along with the DOMA Experience (DX) software platform are designed to help support your organization’s Digital Transformation journey. With a considerable portfolio of government, healthcare, education, and commercial business customers DOMA has the experience and infrastructure to deploy integrated solutions that address your business challenges with innovation. Contact DOMA to digitize your workflow; DOMA makes complex operations simple across a wide range of industries.