You might be thinking, “Why should I worry about how I upload my documents?” The truth is, it’s not typically something we think about until it becomes a problem.
The faster your upload speed to the Cloud, the sooner you can begin taking advantage of universal access and increased security. As a result, the software you use for uploading can have a significant positive or negative effect on your workflow. Uploading a document to an online repository is pretty straightforward in most cases. However, there are many easily overlooked factors at play when it comes to transferring your files to the Cloud such as:
When you have massive amounts of data to move, slow uploads can be incredibly frustrating. It’s even more discouraging when an upload fails halfway through, forcing you to backtrack to see what successfully transferred and what didn’t.
Often times the issue lies with your internet speed, which isn’t usually equipped to handle such a massive flow of data. Large data migrations are best left to professionals like DOMA who are equipped to securely and quickly transfer massive volumes of digital or paper records.
When uploading a document sometimes you find you need to make minor adjustments. Often this means going back to the original file on your hard drive, making alterations, and then overwriting the previously uploaded file. This can be time-consuming and tedious, especially if the change is needed across a large volume of records. However, in answer to this problem some platforms will allow you to make changes to a file when/after you upload it, such as rearranging pages, merging multiple documents, or adding metadata. Being able to make modifications directly after upload allows you to clean up your data without the need to delete and re-upload files.
The issue concerning metadata has unique implications for businesses who need to track their data but it’s especially important for government entities. For example, the National Archives and Records Administration (NARA) deadline to comply with mandate M-19-21 is approaching rapidly. The main requirement to transition to electronic document management to the fullest extent possible sounds simple but requires a fundamental and disruptive shift in operations. A sub-point of this mandate is that all electronic documents that are transferred to NARA for archiving must be tagged with appropriate metadata. DOMA’s scanning and software services allow metadata to be applied easily and intuitively to large volumes of documents, but this isn’t always the case with other content services platforms.
All Content Services Platforms will offer you the ability to upload a document, but not all are created equally. With DOMA’s DX Software Document Uploading is easy and customizable.
When uploading documents in our DX Software you can:
With our DX Software, your documents are ready to go after the upload process. At DOMA we know that where you store your documents is important. Therefore our DX Software is available in Amazon Web Services (AWS); the market leader in secure, durable, and scale-able Cloud Services. We keep your documents secure and easy to access when you need them.
DOMA Technologies (DOMA) was founded in 2000 as a Cloud-based document management company. Today DOMA serves a diverse range of Federal and Commercial customers with customized business solutions. Our offerings include Digital Conversion Services, Cloud Services, and Healthcare Information Services. DOMA specializes in creating holistic workflow solutions that simplify and automate business operations such as data capture, records/document retrieval, and electronic storage.
These services, along with our DOMA Experience (DX) software platform are designed to help support your organization’s Digital Transformation journey. With a considerable portfolio of government, healthcare, education, and commercial business customers DOMA has the experience and infrastructure to deploy integrated solutions that make a difference. Contact DOMA to digitize your workflow; we make complex operations simple across a wide range of industries.