Happy New Year! It’s that time of year again where we all make our New Year’s Resolutions, so why not make one for your business? There is nothing more frustrating than having to physically search through a large file room to find just 1 document. Save yourself the frustration in the New Year by implementing a records management strategy.
If you have a large number of business records and don’t know where to start with your Records Management Strategy here are the steps to get you started:
Establish a document lifecycle for retention and destruction. After you have a clear picture of your records decide different types of documents will be handled and by whom. Will you be storing in-house or off-site at a secure facility? What about secure destruction? There are many elements to consider but taking stock and developing a plan is the first step.
Having Records converted by a third party, such as DOMA, allows you to open up space and save time. Employees will be free to concentrate on important, high-level tasks rather than endlessly searching for records they need.
After records are converted they will be indexed and available for employees throughout the company digitally improving company efficiency and performance. Apply secure protocols through your storage platform to ensure that each employee only has access to the documents they need for their role.
Once you have implemented some or all of these steps get ready to take advantage of easier access to all of your records in the New Year.
You can trust DOMA with your records management. We have processed 815+ million documents and images, 250+ million ongoing monthly transfers, and 36+ million electronic transactions.
DOMA offers document scanning and conversion services for source materials beginning with small-scale paper documents like IDs and index cards to large format, full-color engineering/architectural renderings. From microfilm/fiche and aperture cards to bound books, we have the equipment, trained staff, and technical knowledge to accurately convert your content. Our secure document conversion solutions can intelligently capture color, black and white, and wide/large format images with ease.
Using our DOMA DX Software in conjunction with our conversion services allows businesses to not only easily access all of their documents but to incorporate advanced workflows, technologies, and systems. DOMA does more than just scan and store, our services include a wide range of digital transformation offerings that can help you stay ahead of your competition.
DOMA Technologies (DOMA) was founded in 2000 as a Cloud-based document management company. Today DOMA delivers comprehensive solutions using the latest tools to help you collaborate with enterprise data. DOMA captures and transforms information through digital solutions using hyper-automation. Our data and document solutions pair traditional practices like scanning with advanced cloud technology to extract, convert, and visualize the data trapped in your documents.
These services, along with the DOMA Experience (DX) software platform are designed to help support your organization’s Digital Transformation journey. With a considerable portfolio of government, healthcare, education, and commercial business customers DOMA has the experience and infrastructure to deploy integrated solutions that address your business challenges with innovation. Contact DOMA to digitize your workflow; DOMA makes complex operations simple across a wide range of industries.
Learn more about DOMA’s digital solutions.